BEST PRACTICES

Starling Asia entrusted GP to manage the Swimsuit Competition as part of the Miss Charm 2023 beauty pageant. The event featured “Spring Beach Party,” celebrating confidence and beauty through swimsuit performances. With a tight schedule, the outdoor event at a poolside venue required seamless collaboration between multiple stakeholders to ensure smooth execution and address challenges related to weather and logistics.

• Challenges:
• Coordination among multiple partners posed communication and planning challenges.
• Hosting the event outdoors by the pool required safety precautions and contingency plans for unpredictable weather.
• Opportunities:
• Strengthening relationships with sponsors and guests, paving the way for future collaborations.

GP anticipated potential risks and provided early solutions to ensure decisions were finalized well in advance, minimizing last-minute issues. The event followed a meticulously managed timeline, ensuring all activities were executed as planned without disruptions.

• Successful Execution: The event proceeded smoothly, with no major issues, demonstrating flawless coordination from start to finish.
• Efficient Time Management: All performances and activities adhered to the planned schedule, ensuring an engaging experience for attendees.
• Valuable Experience: The team gained practical insights that will enhance future event planning and execution processes.

• Clear Role Definition: It was crucial to assign distinct roles and responsibilities to all parties involved to avoid miscommunication and duplication of tasks.
• Appropriate MC Selection: Choosing the correct MC for the audience helped maintain engagement and left a positive impression.
• Security and Regulation Compliance: Establishing clear security protocols and event regulations prevented unforeseen incidents.